Privacy Policy

Last Updated: January 2026

1. Introduction

Seize The Day, Stay The Night Academy ("we," "our," or "the Academy") is committed to protecting the privacy and security of personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard information from visitors to our website and participants in our educational programs, in compliance with the General Data Protection Regulation (GDPR) and applicable EU and Romanian data protection laws.

2. Data Controller

The data controller responsible for your personal data is:

Seize The Day, Stay The Night Academy
Strada Memorandumului 45
Cluj-Napoca, Romania
Email: info@seizethedaystaythenight.com
Phone: +40 364 239 875

3. Personal Data We Collect

We may collect and process the following categories of personal data:

3.1 Information You Provide

• Contact Information: Name, email address, phone number, mailing address
• Enrollment Information: Academic background, professional experience, areas of interest
• Communication Data: Messages, inquiries, and correspondence sent through our contact forms or email
• Course Data: Assignment submissions, research projects, participation records, assessment results

3.2 Automatically Collected Information

• Technical Data: IP address, browser type, operating system, device information
• Usage Data: Pages visited, time spent on pages, navigation patterns, referral sources
• Cookies and Similar Technologies: Data collected through cookies and similar tracking technologies (see Section 8)

4. Legal Basis for Processing

We process personal data based on the following legal grounds under GDPR:

• Consent: When you provide explicit consent for specific processing activities
• Contract Performance: To fulfill our contractual obligations for course enrollment and delivery
• Legitimate Interests: For administrative purposes, website improvement, and academic research
• Legal Obligations: To comply with applicable legal and regulatory requirements

5. How We Use Personal Data

We use personal data for the following purposes:

• Providing educational programs and academic services
• Processing enrollment applications and managing course participation
• Communicating about courses, programs, and academic matters
• Issuing certificates and maintaining educational records
• Improving website functionality and user experience
• Conducting academic research and analysis (with anonymization where appropriate)
• Complying with legal obligations and protecting our rights
• Responding to inquiries and providing customer support

6. Data Sharing and Disclosure

We do not sell personal data. We may share personal data with:

6.1 Service Providers

Third-party service providers who assist with website hosting, email communications, learning management systems, and administrative functions. These providers are contractually obligated to protect personal data and use it only for specified purposes.

6.2 Academic Partners

Institutional partners involved in collaborative research or educational programs, with your explicit consent and appropriate data protection agreements.

6.3 Legal Requirements

Government authorities, regulators, or other parties when required by law or to protect our legal rights, comply with judicial proceedings, or respond to legal requests.

7. International Data Transfers

Your personal data is primarily processed within the European Economic Area (EEA). If data transfers outside the EEA are necessary, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, to protect your personal data in accordance with GDPR requirements.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance website functionality and analyze usage patterns. Types of cookies used include:

• Essential Cookies: Necessary for website operation and security
• Functional Cookies: Remember user preferences and language settings
• Analytics Cookies: Help us understand website usage and improve user experience

You can manage cookie preferences through your browser settings. Note that disabling certain cookies may affect website functionality.

9. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Specific retention periods include:

• Course participant data: Duration of enrollment plus 7 years for academic records
• Communication records: 3 years from last contact
• Website usage data: 26 months

After retention periods expire, personal data is securely deleted or anonymized.

10. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

• Right of Access: Request access to your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data ("right to be forgotten")
• Right to Restriction: Request limitation of processing activities
• Right to Data Portability: Receive your data in a structured, commonly used format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent for processing at any time
• Right to Lodge a Complaint: File a complaint with the Romanian supervisory authority (ANSPDCP) or your local data protection authority

To exercise these rights, contact us at: info@seizethedaystaythenight.com

11. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Security measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication mechanisms
• Employee training on data protection practices

Despite these measures, no method of transmission or storage is completely secure. We cannot guarantee absolute security but are committed to protecting your personal data to the best of our ability.

12. Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child under 16 without parental consent, we will take steps to delete such information.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The "Last Updated" date at the top indicates when the policy was last revised. We encourage you to review this policy regularly. Significant changes will be communicated through our website or email notifications.

14. Contact Information

For questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:

Data Protection Contact:
Seize The Day, Stay The Night Academy
Email: info@seizethedaystaythenight.com
Phone: +40 364 239 875
Address: Strada Memorandumului 45, Cluj-Napoca, Romania

15. Supervisory Authority

You have the right to lodge a complaint with the Romanian supervisory authority:

Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP)
B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, București
Website: www.dataprotection.ro
Email: anspdcp@dataprotection.ro